THE NORTHERN & MIDLAND COUNTIES BEAGLE CLUB CONSTITUTION (REVISED 2011)
- The name of the Club shall be The Northern and Midland Counties Beagle Club. “The object of the Club is for the benefit of its members and will not be classed as a trading business, so that all profits from any source, functions and/or activities of the Society shall be maintained for the benefit of, and for the further education of its members in the management, training, showing, breeding and every aspect pertaining to canines.” The Club is opposed to the breeding, acquiring or disposing of Beagles for research or vivisection.
- The Club shall consist of an unlimited number of members. The Society must make a list of members and their addresses available for inspection if so requested by the members of the Society or by the Kennel Club. Candidates for membership shall be proposed by one member and seconded by another and the election shall take place at any Committee meeting. Should any person make application to become a member, enclosing subscription at the same time to the Hon. Secretary, his or her membership shall count from the date of receipt of such subscription, if the same be accepted. A Member of the Northern and Midland Counties Beagle Club who serves as an officer or on the committee shall not serve as an officer or on the committee(s) of any other Beagle Club, during the same period.
- A Banking Account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signature of two or more Officers, one of whom shall be the Treasurer. The Annual Subscription shall be payable on the 1st January of each year. A joint Annual Subscription shall be for husband and wife, civil partners, partners or joint affix holders. Such joint members being each entitled to one vote, and the rights and privileges of single members. Junior Membership up to 16 years. Junior Membership has no voting rights. The Annual Subscription shall be such amount as agreed by members in General Meeting and notified to the Kennel Club. Subscriptions not received by the 1st March membership will automatically be deemed to have lapsed. Lapsed members to seek re-election.
- No member shall be allowed to vote or compete for Club Specials, or in any way whatsoever enjoy any of the privileges of membership, until his or her subscription and all other outstanding debts due to the Club have been paid.
- No member shall be permitted to withdraw from the Club without giving at least 7 days notice in writing to the Hon. Secretary of his or her intention to do so. No member who shall cease to belong to the Club either by resignation or otherwise shall have any claim whatsoever upon the Club.
- The Officers of the Club shall consist of an Hon. President, Chairman, Vice-Chairman, Hon. Treasurer, Hon. Secretary and Assistant Secretary, who shall be ex officio members of the Committee, and 10 Committee members. The entire management of the affairs of the Club shall be vested in the Committee, 5 Committee members to form a quorum, other than ex officio members. In the event of a quorum attendance voting must be unanimous. Each officer, except the Chairman, and committee member attending a Committee Meeting shall be entitled to 1 vote on any motion. In the event of an equal division of votes, the Chairman of the meeting shall have the casting vote. No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other office or appointment within a Kennel Club Registered Society.
- The Committee shall have power to appoint Vice-Presidents and Honorary Life Membership at their discretion.
- The Hon. Secretary shall call Committee Meetings as required after consultation with the Committee. Any Club member, Committee member, or officer wishing to place any matter before the Committee must inform the Hon. Secretary at least 21 days before any Committee Meeting, so that the matter is placed on the agenda otherwise it shall be within the discretion of the Chairman alone to accept for discussion any item not included in the agenda. Meetings of the Committee shall be held as often as deemed necessary but at least every six months.
- The President, Chairman, Vice-Chairman, Hon. Treasurer, Hon. Secretary, Assistant Secretary and half the Committee shall be elected annually prior to the A.G.M. by postal ballot. Proxy Votes are not allowed. The retiring half of the committee are those who have been in office for 2 years. Members of the Club 12 months standing only eligible to hold office. The offices of Hon. Treasurer and Hon. Secretary shall not be held by the same person. Candidates for officers and committee must be duly proposed and seconded in writing and such nominations forwarded to the Hon. Secretary 21 clear days prior to the A.G.M.. The retiring officers and committee shall be eligible for re-election without such nomination. If any office bearer or committee member shall have been absent from three consecutive meetings or events of the said Club without having submitted a satisfactory explanation, the management committee shall strike his/her name off the list of members of the same committee and fill up the vacancy. The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings. Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place. At Committee meetings any committee members can request a secret ballot to decide a proposition if agreed by the Chairman.
- The Annual General Meeting shall be held before April 30th each year to receive the result of the postal ballot for the election of Officers and Committee and to receive and pass the Balance Sheet of the Club. Notice of such meeting to be given to every member at least 28 days beforehand, in writing. Items for inclusion on the Agenda to be with the Hon. Secretary at least 14 days before the Meeting. Agendas will be circulated at the Meeting. A copy of the Audited Accounts will be posted to all members not attending the A.G.M., with the next mailing. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the agenda, with the exception of routine matters or those, which in the opinion of the Chairman of the meeting are urgent.
- The financial year shall end on December 31st, and the annual report, with a statement of the financial position of the Club, shall be drawn up by the retiring Committee and presented at the Annual General Meeting. NOTE: Certification of accounts must be carried out by one qualified Accountant or two unqualified individuals with accountancy experience.
- A Special General Meeting of the club may be held on the written requisition of 10 members stating the object of such meeting. The Hon. Secretary shall give members 14 days notice of such meeting by publication in the canine press (Dog World and Our Dogs) and the notices must be sent out within 7 days of receiving the requisition. No business other than that named in the notice shall be brought before a Special General Meeting.
- No alteration or addition to these rules shall be made except at the General Meeting or at a Special General Meeting convened for the purpose as per rule 12, and such alterations shall not be brought into force until the Kennel Club has been advised and given its approval of the alterations. New rules or amendments introduced specifically to meet Kennel Club Requirements shall be adopted immediately and be included in the Society’s Constitution with effect from the Society’s annual meeting.
- The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. (If a registered Club is wound up or ceases to be a Registered Society under these Regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club, will be held responsible by the Kennel Club for the proper winding up of the Club.)
- The winner of a cup or trophy, who must be a member of the Club, shall be allowed to hold the same until the next show. Each holder of a cup or trophy shall be responsible for its safekeeping, and for its return in good condition on demand.
- All expenses incurred on behalf of the Club by the Hon. Secretary or Hon. Treasurer or any member of the Committee shall be defrayed out of the Club’s funds, unless not approved by the Committee.
- The Committee is empowered to award an honorarium annually to the Secretary and Treasurer having regard to the volume of work and activities of the preceding year and the financial position of the Club.
- The liability of members shall be limited to their annual subscriptions except as otherwise directed by the rules.
- Any member who shall be suspended under Kennel Club Rule A42j (4) and/or any member whose dog (s) is/are disqualified under Kennel Club Rule A42j (8) shall ipso facto cease to be a member of the society for the duration of the suspension and/or disqualification.
- If the conduct of any member shall in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
- Notice of the Special General Meeting shall be sent to the accused Member giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all-purpose to be a Member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. If the Society expels any member for discreditable conduct in connection with dogs, Dog Show, Trials or Competitions, the Society must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
- The Club shall not join any Federation of Clubs or Societies, unless approved by the Kennel Club.
- The Club shall be registered at the Kennel Club and shall recognise the Kennel Club as the Final Court of Appeal.
- ANNUAL RETURNS TO THE KENNEL CLUB. The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils, and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.
- Owners should not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties. When their dogs are away from home ensure that the dog shall wear properly tagged collars and shall be kept fully leashed or under effective control. Acknowledge responsibility to clean up after their dogs in public places or anywhere where their dogs are being exhibited.
- Registered Breed Societies must produce a list of Judges each year which must be submitted to
The Kennel Club as part of the Societies’ Annual Returns. The purpose of Breed Club Judges’ Lists is to indicate to interested parties those persons a Breed Club would support at differing levels of judging. Societies must clearly indicate the method by which persons may be nominated for inclusion on the list and indicate the judging experience required for inclusion of a person’s name on each of the five lists. Membership of the Club must not be a prerequisite for inclusion on the lists. Judges lists should be divided into five parts, namely A1, A2, A3, B and C and must be compiled annually stating the date on which they expire.
A1 List – Must indicate all persons whom the Club would support and who have previously been approved by The Kennel Club to award Challenge Certificates in the breed and have carried out the appointment.
A2 List – Must indicate all persons whom the Club would support to award Challenge Certificates, and who, if invited to judge by a Society, would in principle be approved by The Kennel Club to award CCs in the breed for that occasion. The Club must apply to The Kennel Club for approval to promote a judge from its A3 list to its A2 list.
A3 List – Must indicate all persons whom the Club would support and who are recommended by the club as being suitable to award CCs in the breed, but are not yet approved by The Kennel Club for inclusion on the A2 list.
B List – Must indicate all persons whom the Club would support to judge the breed at Shows without CCs or Open Shows.
C List – This list should comprise aspirant judges who do not fall into any of the above categories, and are approved by the Club.
It is recommended that such lists be prepared by Secret Ballot of the Club’s Committee and the Club must clearly state to members the method by which persons may be nominated for inclusion in the Ballot and indicate the judging experience for inclusion of a person’s name in the five lists.
25. Decisions by the Committee on all matters not covered by these rules shall be final.
26. The Society must send a list of members and their addresses to the Kennel Club with their Annual Returns, and, if so requested, make an up to date list of members available for inspection by The Kennel Club and members of the Society.
12 February 2011
THE NORTHERN & MIDLAND COUNTIES BEAGLE CLUB BREEDER'S CODE OF CONDUCT 1991 (amended JANUARY 2012)
This Code of Conduct is the minimum standard expected from Breeders of Beagles.
- Before breeding a litter, equal consideration should be given to type, temperament and soundness. Nervous or aggressive stock should not be bred from. New Breeders should seek advice on suitability of sires for their bitches, from experienced Breeders.
- No bitch should be required to have more than four litters, due regard being given to the number of puppies whelped. Serious consideration has to be given where a breeder wishes a bitch to have more than four litters but the Kennel Club may grant permission for this if it believes there is a good and justifiable reason for doing so on a case by case basis. Ideally no bitch should be bred from more than once a year and never without regard to the well being of the bitch. No bitch should be mated before the age of sixteen months; no bitch should have reached the age of eight years at the time of whelping.
- All Breeding should be aimed at the improvement of the breed. Members should do all in their power to discourage breeding from clearly inferior specimens, and those members who own stud dogs should refuse service to such specimens. Particular care should be taken where the owner of the bitch is not a member of a recognised beagle club, registered by the Kennel Club.
- No member should breed a litter unless he/she has the time and facilities to devote proper care and attention to the rearing of the puppies and the well being of the dam, and no member should provide stud services, unless he/she is satisfied that the owner of the bitch has such time and facilities.
- No member should breed a litter, unless he/she is reasonably sure of finding homes for the puppies. Puppies should not normally leave the Breeder before the age of eight weeks. It is strongly recommended that all breeders keep records of the names and addresses of the owners of all puppies sold.
- No beagle should be sold to countries where they are not protected by anti-cruelty laws. (If in doubt consult DEFRA, Kennel Club etc.)
- No beagles should be sold to laboratories, pet shops, or dealers in dogs, or to persons known to sell stock to any of the above, nor should stud services be provided for such persons. (A dealer is defined as any person who regularly buys stock for sale as a profit. A person who buys a beagle as an agent for a known individual is not necessarily a dealer. No beagle should be sold or offered as a prize in a raffle or competition.
- Prospective buyers of beagles should be screened for suitability and should be advised of the characteristics of the beagle as a breed, with the need for grooming and exercise. Beagles should not be sold to homes where they will be on their own for long periods without adequate provision being made for their well being. Buyers with children should be made aware of the importance of their children treating a dog or puppy properly.
- Members will, when breeding dogs, adopt as a minimum standard the principles, requirements and recommendations as embodied in the Kennel Club’s Assured Breeder Scheme. It is strongly recommended that members who breed should apply to join the Scheme.
- No beagle which has any physical defect, or which shows any definite departure from the standard should be sold, without the buyer being made fully aware of such defect or departure from the standard and its possible consequences. Members should sell only animals, which to the best of their knowledge, are in good health at the time of sale.
- Each purchaser of a beagle should be provided, at the time of sale, with a valid pedigree, diet sheet, a supply of appropriate food and information about training, worming, breed characteristics, breed clubs, inoculations and insurance cover, and the importance of microchipping, subject to current legislation.
- Whenever possible, the breeder should provide assistance or give advice to the purchaser of a puppy should a problem subsequently arise. The purchaser should be made aware of this at the time of sale and encouraged to contact the breeder about any problem. Should circumstances arise making it impossible or undesirable for the puppy to stay with its new owner, the breeder should, whenever possible, take it back. If the breeder is unable to take it back, he/she should find suitable alternative arrangements.
- Where appropriate the Kennel Club registration documents should be provided at the time of purchase or as soon as possible. It is undesirable that unregistered stock should be used for breeding. No beagle that is unregistered, or is from unregistered or partly unregistered parentage should be sold without the buyer being made aware that s/he will be unable to register it with the Kennel Club.
- Advertising by members should be as factual as possible. Misleading exaggerations or unfounded implications of superiority should not be used. Members should refrain from making unfair or untrue statements about the dogs or practices of others.
- Officers or Committee Members of the Club should be always ready to help with any queries or problems. It is advantageous to be a member of a beagle club.
- Members should agree without reservation that any veterinary surgeon operating on any of their dogs to correct a hereditary defect, may report such an operation to the Kennel Club.
- Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary treatment if and when required.
- Will agree without reservation that any veterinary surgeon who performs an operation on any of their dogs which alters the natural conformation of the animal, or who carries out a cesarean section on a bitch, may report such operations to the Kennel Club.
- Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.
- Will abide by all aspects of the Animal Welfare Act.
- Will not create demand for, nor supply puppies that have been docked illegally.
- Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or to the breed.
- Will not allow any of their dogs to roam at large or cause a nuisance to neighbours or those carrying out official duties.
- Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.
- Will clean up after their dogs in public places or anywhere their dogs are exhibited.
- Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.
- Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.
- Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.
- Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a price or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items(not accompanying a dog).
- Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health and quality of a dog.